A free Christmas potluck sign-up sheet for home or the office

Here is a made-up example, to show the flow. You host 12 people on Friday, December 18, 2026, the week before Christmas Day, which is Friday, December 25. You put the date in the event name, "Holiday potluck, Fri Dec 18", because the page has no separate date field.

You list the dishes with numbers. As people claim items, the count goes down. When the last dessert is taken, that item closes, and a guest who arrives late sees it is gone and picks something else.

Only one amount here is sourced. If your main is a turkey, the USDA and university extension guidance is 1 pound of whole turkey per person, so 12 guests need a 12 pound bird. We found no sourced per-person amount for ham, roasts, sides, desserts or drinks, so the dish counts below are our planning choices, not rules.

We size each dish with the University of Minnesota Extension yield rule: a recipe that yields 50 one-cup servings feeds 50 people if each takes one serving. A dish for this group should serve at least 12.

For a work party, the list needs slots that a grocery run can fill, because many coworkers will not cook. Make buying acceptable in the first message. Add drinks, ice, plates, napkins and a "fridge space" line.

Paste the guest link into the team channel or an email. Coworkers open it in a browser, so contractors and remote staff can join without being in your workspace. The full work version is in the office Thanksgiving potluck guide, and its steps apply to any December lunch.

No. This sign-up is an online page, and it has no printable sheet, no PDF and no Excel download. If you need a paper list on a break-room wall, you will have to write the items out from the page yourself, or use a different tool.

The upside of an online page is that everyone sees the same list at the same moment, so a dish that is taken disappears for the next person. A printed sheet cannot do that.

Send the guest link with one instruction: "Tap what you are bringing and type your name." Say when you want the list full, such as the Sunday before the party, and pin the link so it does not scroll away.

Keep the admin link to yourself. It lets you edit details, change quantities and remove items or sign-ups. If you want people to add dishes you did not think of, you can allow guests to add their own items.

For the exact words to send, see how to ask guests to bring a dish.

Ask people to say what is in their dish. A guest taking an item can add a short free-text note, such as "Gluten free" or "Contains nuts", and organizers and guests who add an item can attach a note or a link too.

It is free text, not a structured dietary field, so the page cannot filter by allergen, and a guest cannot edit their note after saving it. You can name a slot in the item itself, such as "vegetarian main". For a serious allergy, put an ingredient card by the dish on the day.

USDA guidance is that perishable food should not sit out more than 2 hours, or 1 hour when it is above 90 degrees F. Hot food should stay at 140 degrees F or warmer and cold food at 40 degrees F or colder, so use slow cookers, warming trays and ice.

Leftover turkey keeps 3 to 4 days in the refrigerator, according to the Illinois and Minnesota Extension pages. Ask people to take their own dishes and leftovers home.

Junto's potluck page at tryjunto.app/potluck is a free sign-up list where guests tap an item and type a name. It sends no reminders, collects no payments, has no printable sheet, no QR code, no RSVP and no recurring sign-ups, and it has no time-slot grid.

So message the group yourself the day before. If you need automatic reminders or money collected for a gift, the comparison of potluck sign-up tools says which tool fits.